Updated 23 May 2026
Unsure whether your file is print-ready? Send the artwork status with your quote request and ask for an artwork check.
Set up bleed and safe areas first
Bleed is the artwork that extends beyond the final trim. Safe area is the space inside the trim where important text and logos should sit. Missing bleed and cramped text are two common reasons print files need to be fixed.
Calendar layouts also need extra care around date pads, binding, fold lines, holes, and magnets. Keep logos, phone numbers, and sponsor details away from those production areas.
- Use the bleed amount requested for the chosen product.
- Keep important text inside the safe area.
- Do not place phone numbers, QR codes, or logos on fold lines or binding edges.
- Export a print-ready PDF and include crop marks if requested.
Use images that can survive print
Photos that look acceptable on a phone can fall apart in print, especially on A3 wall calendars. Supply the largest original images you have rather than screenshots, social media downloads, or compressed email previews.
If the calendar is image-led, choose images before layout starts. Replacing low-resolution photos late in the proofing process can push the job back.
- Send original high-resolution files where possible.
- Avoid screenshots and images pulled from social platforms.
- Keep a consistent image style across the calendar.
- Name files clearly by month, sponsor, branch, or page.
Proof the dates like you proof the logo
A calendar proof is not just a design proof. It is also a date proof. Check month names, day/date alignment, public holidays, school holidays, sponsor names, phone numbers, URLs, and QR codes before approving.
If several people need to sign off, nominate one person to return consolidated changes. Calendar jobs slow down quickly when feedback arrives in fragments.
- Check every month, not only the cover.
- Confirm public holidays from an Australian source.
- Test QR codes and phone numbers.
- Return one consolidated change list.